Real change on our most pressing social issues requires the sustained effort of a committed collective. We believe Building Impact is at its best when our work is informed by a diversity of perspectives, experiences, and expertise.
We’re always eager to connect with people who share our passion for transformative change and our vision for a better, more just, world.
Don’t hesitate to get in touch or to apply for a current opening below.
Organization: Building Impact Reports to: Beth Jacobs, Chief of Staff Start date: January 2020 Location: Flexible Commitment: Part-Time
Building Impact works with forward-thinking philanthropists and change agents to catalyze systemic change around the most pressing social issues. Combining deep expertise in effective philanthropy, advocacy and political strategy, and personal development, we work with our clients to develop the knowledge, skills, and mindsets necessary to be effective change agents. While our starting point is unique with each client, all of our clients are seeking to leverage their capacity to transform a pressing issue – whether in education, healthcare, or housing. Building Impact helps our clients have meaningful impact – providing ongoing strategic advising and coaching services, as well as tailored support relevant to the specific contexts and issues they face. Ultimately, we believe that by serving our clients and by bringing them together with one another, we can amplify their impact, transforming lives and the world for the better.
The Coordination Manager will be charged with supporting the President (and other Building Impact Partners as needed) to ensure his time is organized and prioritized based on his goals and to manage the operational, logistical, and administrative aspects of his day, allowing him to focus on leading the organization. In addition, this person will be responsible for supporting a wide range of special projects, including updating and maintaining key internal systems and administrative components of client engagements. We are looking for a high-competency professional who will treat this role as an opportunity to invest in personal and professional growth. This role is designed for someone who is hungry to learn what it takes to run a high-functioning, mission-driven business. The Coordination Manager will be exposed to a range of social issues and will have opportunities to engage with philanthropists and partners who are deeply committed to transforming lives for the better.
You are a details person. Your inbox and hard-drive are well-organized and you can find documents in just a few seconds. You also thrive on organizing others, creating and implementing systems to ensure every moment is well spent. You make sure things don’t fall through the cracks. You would be embarrassed to have a team member go into a meeting unprepared. You think five steps ahead, anticipating team member’s needs.
You are an effective organizer, planner, and a prioritizer. You love managing and coordinating projects, especially the challenge of managing multiple projects at once. You’re adept at laying out a project plan that reflects expectations and can then drive the team toward successful implementation, ensuring that key deadlines are met along the way and navigating unexpected challenges or changes in the environment. You are always willing to evolve and adapt your plans to ensure the best outcome. You are disciplined and this manifests in how you engage others in that you are able to effectively organize, prioritize, and manage time for yourself and others. You are good at estimating how long high impact work will take to complete and team members are always satisfied with your work and impressed by your level of organization.
You manage your manager and fellow team members.You hold yourself personally responsible for results and are patiently persistent as you follow up and follow through. You find ways to get the information you need to meet your goal. You get the job done and are allergic to excuses. You do not wait to be told what to do. You think of the needs of other team members and their projects, constantly anticipating and problem-solving in advance of deadlines.
You learn quickly. You are able to quickly understand the basic facts and nuances of a new situation and feel confident and knowledgeable enough to act on your understanding. You are agile enough to be self-reflective in motion and to incorporate your learnings into your next action.
You are an excellent communicator.You use clear and concise language. You are comfortable writing proposals and memos and building presentations. Others have said that your writing is concrete and actionable. You use examples to back up your claims. You understand the context in which you are communicating, and can respond to emails, calls, and requests professionally and effectively, tailoring your message to your audience. You are skilled in communicating critical messages succinctly with a wide range of clients and critical stakeholders.
You are flexible and can adapt easily to change.You understand that the only constant in life is change and you are able to adjust quickly to changing priorities or a new direction entirely. You are skilled at taking pieces of the original plan and molding them to the new one, remaining organized even in the face of change. You rise to the challenge of dealing with the unfamiliar, effectively coping and staying calm and composed.
The Coordination Manager will:
Scheduling and Calendar Management: Implement and continuously improve a mutually agreed upon and highly effective system for scheduling and calendar maintenance for the President; support scheduling for the Partners and projects (both internal and external) as needed, including key client, potential client, and internal meetings, handling registration and travel for annual conferences, team retreats, and training
Business Development Support: Provide research and administrative support to all Partners around business development, including updating and maintaining records in our CRM tool, researching potential clients in advance of key meetings and interactions, and drafting client proposals as needed
Financial Administrative Support: Provide support to the Chief of Staff and/or Managing Partner by creating invoices for clients, collecting invoices from vendors and contractors, and approving team member expense reports; track accounts receivable and payable to ensure items are being paid and received on time; ensure key documents related to finance are stored appropriately and timely
Systems Management: Update and maintain user management for key systems; provide accountability for our CRM tool by managing contacts and creating reports; ensure the integrity of our protocols for document storage in Box and Google Drive; create, maintain, or update templates for documents; support systems needs and other administrative tasks for the team as needed
Email & Correspondence Management: Work with the President to create systems and structures to ensure that he has a “leak-proof inbox” such that every single incoming external and internal correspondence or task request gets captured and prioritized and that items delegated to other team members and external partners are tracked for follow up; draft email replies for the President to review, edit, and send
Task Management: Implement and continuously improve a mutually agreed upon and effective task management and tracker systems for the President; provide daily prioritization and follow-up on key tasks by coordinating with all Building Impact team members
Note that for this role experience in education (or related social issues) and philanthropy is a plus, but not required; additionally, some travel and ability to be available on some nights is required.
We offer a competitive compensation package.
Commitment to Diversity
Building Impact does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff and contractors, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, and vendors.